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#6 Cost Saving Ideas 2018-19

TELEWORK

Make teleworking available to more employees to save office space and maintenance costs, reduce employee commuting costs, reduce sick leave, and increase productivity. [4]

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133 votes
138 up votes
5 down votes
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#6 Cost Saving Ideas 2018-19

PROVIDE TABLETS FOR TRAINING

The training departments should have tablets for use by students during training sessions. Load the class materials on the tablets instead of printing everything, and provide electronic copies for students to take home. Just print the exercises. [18]

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34 votes
50 up votes
16 down votes
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#6 Cost Saving Ideas 2018-19

VIDEOCONFERENCE OR WEBINAR TRAINING

There are required trainings for certification, and sometimes these trainings are not offered in every area. It would be beneficial for the agency to allow staff that, who require training in an area that is greater than 50 miles from their office, to participate in these trainings via webcast or teleconference. The training materials could be provided to staff by email, and participant information could be tracked in order to ensure that they are truly participating in the required training. There are video conference rooms in several areas, and most have at least two staff that can set up the rooms for this. [25]

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46 votes
53 up votes
7 down votes
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#6 Cost Saving Ideas 2018-19

DIGITIZE DOCUMENTS AND INVEST IN CLOUD STORAGE

Take agencies toward being less dependent on paper in order to save storage space and resources. Invest in cloud storage with highest security measures possible, eliminating the need for space for physical filing cabinets and for staff time spent filing paper. The field offices could have digital files for each consumer. [73]

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54 votes
63 up votes
9 down votes
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#6 Cost Saving Ideas 2018-19

SUPPLY EXCHANGE

Instead of always buying new supplies, conduct a supply exchange every few months on each floor or building where employees turn in their un-used supplies that other people can use. Keep the 'unclaimed' items in a convenient location so people can look there first for what they need. [88]

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40 votes
54 up votes
14 down votes
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#6 Cost Saving Ideas 2018-19

REDUCE ELECTRICITY USAGE

Implement an energy savings campaign. Remind people to turn off under counter desk lights or overhead office lights when they are away from their desk. Make sure heating and cooling units are set to correct temperatures as prescribed by Texas Facilities Commission (TFC). Turn off computer monitors when away from your desk (leave the main unit on for Information Technology (IT) purposes). [91]

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68 votes
78 up votes
10 down votes
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#6 Cost Saving Ideas 2018-19

PRINTING

Set all printers to automatically print double-sided. Print multiple PowerPoint slides on a single page. Turn off the automatic printing of banner pages identifying whose print jobs are whose, and use the "secure print" mode instead. [102]

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24 votes
47 up votes
23 down votes
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#6 Cost Saving Ideas 2018-19

COMBINE SUPPLY ROOMS

When programs or agencies share a single office space, everyone should use the same printers and supply rooms instead of each agency maintaining its own. [314]

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10 votes
29 up votes
19 down votes
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