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#6 Cost Saving Ideas 2018-19

ELECTRONIC TECHNOLOGY

Agencies should be doing much more in the way of videoconferencing or webinar-based training, uploading data, and using online versions of documents to save money. Webinar/video training is interactive, audiovisual, etc., and just as effective as in person. Uploading data and using the online versions of documents allows for distance auditing. Travel budgets could be greatly reduced by using electronic technology. [470]

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63 votes
71 up votes
8 down votes
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#6 Cost Saving Ideas 2018-19

STAGGER SHIFTS

Clerical staff in our office are required to work 8-5. When clients are in the lobby at 5:00 someone has to work overtime until everyone is served. Why not have some people work from 8-5 and others work from 8:30-5:30 to make sure all clients are served but avoid having to pay overtime. [432]

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49 votes
63 up votes
14 down votes
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#6 Cost Saving Ideas 2018-19

COMBINE SUPPLY ROOMS

When programs or agencies share a single office space, everyone should use the same printers and supply rooms instead of each agency maintaining its own. [314]

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10 votes
29 up votes
19 down votes
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#6 Cost Saving Ideas 2018-19

REDUCE ELECTRICITY USAGE

Implement an energy savings campaign. Remind people to turn off under counter desk lights or overhead office lights when they are away from their desk. Make sure heating and cooling units are set to correct temperatures as prescribed by Texas Facilities Commission (TFC). Turn off computer monitors when away from your desk (leave the main unit on for Information Technology (IT) purposes). [91]

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68 votes
78 up votes
10 down votes
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#6 Cost Saving Ideas 2018-19

PRINTING

Set all printers to automatically print double-sided. Print multiple PowerPoint slides on a single page. Turn off the automatic printing of banner pages identifying whose print jobs are whose, and use the "secure print" mode instead. [102]

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24 votes
47 up votes
23 down votes
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#6 Cost Saving Ideas 2018-19

DIGITIZE DOCUMENTS AND INVEST IN CLOUD STORAGE

Take agencies toward being less dependent on paper in order to save storage space and resources. Invest in cloud storage with highest security measures possible, eliminating the need for space for physical filing cabinets and for staff time spent filing paper. The field offices could have digital files for each consumer. [73]

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54 votes
63 up votes
9 down votes
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