Cost Saving Ideas

On this site you may vote on cost-saving ideas submitted by employees of the Texas Health and Human Services System agencies.

Before voting, you must register with IdeaScale OR through your social media account (Facebook, etc). Use the links in the top right corner of this page to get started.

Your log-in/registration is completely private, and is never revealed to the agencies. You do not need a new registration if you have previously voted; simply log-in to your account.

After you log-in, click the up or down arrows to vote for or against an idea. Your votes will be tabulated when you log out or when you refresh your browser window.

HHS System employees may submit new ideas by visiting https://hhsconnection.hhs.texas.gov/directory-search/cost-saving-ideas

#6 Cost Saving Ideas 2018

REDUCE ELECTRICITY USAGE

Implement an energy savings campaign. Remind people to turn off under counter desk lights or overhead office lights when they are away from their desk. Make sure heating and cooling units are set to correct temperatures as prescribed by Texas Facilities Commission (TFC). Turn off computer monitors when away from your desk (leave the main unit on for Information Technology (IT) purposes). [91]

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#6 Cost Saving Ideas 2018

COMBINE SUPPLY ROOMS

When programs or agencies share a single office space, everyone should use the same printers and supply rooms instead of each agency maintaining its own. [314]

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#6 Cost Saving Ideas 2018

TELEWORK

Make teleworking available to more employees to save office space and maintenance costs, reduce employee commuting costs, reduce sick leave, and increase productivity. [4]

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#6 Cost Saving Ideas 2018

PRINTING

Set all printers to automatically print double-sided. Print multiple PowerPoint slides on a single page. Turn off the automatic printing of banner pages identifying whose print jobs are whose, and use the "secure print" mode instead. [102]

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#6 Cost Saving Ideas 2018

STAGGER SHIFTS

Clerical staff in our office are required to work 8-5. When clients are in the lobby at 5:00 someone has to work overtime until everyone is served. Why not have some people work from 8-5 and others work from 8:30-5:30 to make sure all clients are served but avoid having to pay overtime. [432]

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#6 Cost Saving Ideas 2018

PROVIDE TABLETS FOR TRAINING

The training departments should have tablets for use by students during training sessions. Load the class materials on the tablets instead of printing everything, and provide electronic copies for students to take home. Just print the exercises. [18]

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#6 Cost Saving Ideas 2018

VIDEOCONFERENCE OR WEBINAR TRAINING

There are required trainings for certification, and sometimes these trainings are not offered in every area. It would be beneficial for the agency to allow staff that, who require training in an area that is greater than 50 miles from their office, to participate in these trainings via webcast or teleconference. The training materials could be provided to staff by email, and participant information could be tracked in order to ensure that they are truly participating in the required training. There are video conference rooms in several areas, and most have at least two staff that can set up the rooms for this. [25]

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#6 Cost Saving Ideas 2018

DIGITIZE DOCUMENTS AND INVEST IN CLOUD STORAGE

Take agencies toward being less dependent on paper in order to save storage space and resources. Invest in cloud storage with highest security measures possible, eliminating the need for space for physical filing cabinets and for staff time spent filing paper. The field offices could have digital files for each consumer. [73]

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#6 Cost Saving Ideas 2018

SUPPLY EXCHANGE

Instead of always buying new supplies, conduct a supply exchange every few months on each floor or building where employees turn in their un-used supplies that other people can use. Keep the 'unclaimed' items in a convenient location so people can look there first for what they need. [88]

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